Private Event Terms and Conditions

1. What do we paint?

Upon securing your booking, we’ll email you a link to our Gallery of original artwork for you to choose from or we can create a unique painting specifically for you.  The cost for us to create this unique painting varies depending on your needs.  Contact us to discuss.

2. When can we hold our event?

We’re open 7 days a week. We have allocated time-slots throughout each day for all private events.

Painting start times are:

     Morning Events:         between 9.45am and 11.15am
     Afternoon Events:      between 1.45pm and 3.00pm
     Evening Events:          between 6.15pm and 7.30pm

With off-site events, there is additional flexibility with the painting start time. However, the events must fall within a morning, afternoon and evening time-slot, subject to availability.

3. Bump-in Time and Bump-out Time (Arrival and End Time)

Unless otherwise agreed, your bump-in time (arrival time) is 15 minutes before your painting start time. Your bump-out time (or end time for your event) is 15 minutes after your painting time ends. The agreement entered into with US will clearly state your bump-in time, your bump-out time and the duration of your painting time.

For example, for a 2-hour private event, you may have agreed to a bump-in time of 1.45pm. This means that your painting start time is 2.00pm and your painting end time is 4.00pm. Your bump-out time is 4.15pm.

4. Maximum People

We can accommodate up to 55 people at our Darlinghurst (NSW) studio, up to 38 people at our Crows Nest (NSW) and South Melbourne (VIC) studios and up to 60 people at our Bondi Junction VIP studio at Event Cinema, Westfield Bondi Junction (NSW).  We can accommodate 50+ people at our partnering venues throughout Melbourne and Sydney. Our largest event so far has been for 120 people.

Call us for more information.

5. Wheelchair Access

Yes, all our studios are wheelchair accessible. But please note that the bathroom at our Crows Nest location is not.

6. Offsite Events

It is your responsibility to provide tables and chairs at any offsite venue.

7. Minimum Spend
Darlinghurst (NSW) StudioCrows Nest (NSW) StudioSouth Melbourne (Vic) StudioOff-site Events

Mornings:                          $  600 (2hr) $720 (3hr)
Afternoons:                       $  720 (excluding Sundays)
Sunday afternoons:       $2700
Fri-Sat evenings:             $2700
Sun-Thu evenings:         $2400

Mornings:                          $  600 (2hr) $720 (3hr)
Afternoons:                       $  720 (excluding Sundays)
Sunday afternoons:      $1750
Evenings:                           $1750

Mornings:                          $  600 (2hr) $720 (3hr)
Afternoons:                       $  720 (excluding Sundays)
Sunday afternoons:      $1750
Evenings:                           $1750

Off-site events:                      $1000 (based on 2hr events)

A travel fee of $200 applies for venues located within the CBD and surrounding area. A higher travel fee may apply if you’re further away. This fee pays for our tolls, parking fees, artist travel time and set-up/clean-up time at the off-site venue.

8. Earlier Arrival or Later Departure

If you would like to arrive earlier than your bump-in time or leave later than your scheduled end time, a charge of $120 per 30 minutes applies. All additional time requests will be considered subject to availability as there may be a private event or public session before or after your event.

9. Deposit

With the exception of June and December events, a $500 non-refundable deposit is required to secure the date and time for your event.

For EOFY (throughout June) and XMAS (25 November to 23 December) events, the Applicable Minimum Spend is the value of the non-refundable deposit required to secure the date and time of your event.

10. Final Payment

Final payment must be made by not less than 7 days prior to your event date.

11. Rescheduling Fee

If you wish to reschedule your event, a reschedule fee applies. The Reschedule Fee that applies is determined by when you give us notice, as follows:

29 days or more :

15-28 days:

8-14 days

7 days or less:

25% of the deposit amount

50% of the deposit amount

50% of the Applicable Minimum Spend

75% of the Applicable Minimum Spend

If you choose to reschedule your event, all remaining monies previously paid by you will be applied to the cost of your rescheduled event.

12. Cancellation Fee

No refund, credit or coupon voucher will be provided to you if you cancel or choose to not proceed with rescheduling your event.

13. Definitions

‘Event’, ‘Private Event’ and ‘Private Party’ are used interchangeable throughout this website. They each hold the same meaning.